Built for growing drone teams
- Track every drone, sensor, and flight hour
- Monitor pilot currency and certificate expiry
- Keep EASA-ready flight logs and equipment records
- Coordinate missions with role-based access
Built for growing drone teams
Drone Fleet Management Software
Give operations leaders one live workspace for aircraft, pilots, certifications, and audit-ready documentation.
A growing drone operation lives or dies on the ground, not in the air. UAV-Planner brings every aircraft, pilot, certificate, and flight log into one system, so operations leaders can see fleet status at a glance, prove compliance on demand, and stop chasing details across spreadsheets and shared drives. The result is less time spent reconciling records and more confidence that, whenever someone asks, the status and history of the fleet are exactly where they should be.
What is drone fleet management?
Drone fleet management is the discipline of keeping a commercial UAV operation airworthy, compliant, and accountable as it grows beyond a handful of aircraft. It covers the aircraft themselves — registration, service status, and flight hours — but also the people who fly them, the certificates that keep them legal, and the documentation that proves every mission was planned and flown to standard. For a single pilot with one drone, a notebook is enough. For a team running several aircraft across sites and clients, the coordination problem grows faster than the fleet: who flew what, when a certificate expires, which drone is due for service, and where the evidence lives when a regulator or insurer asks. A fleet platform exists to answer those questions in seconds instead of hours.
When spreadsheets stop scaling
Most drone programs start in a spreadsheet, and for a while it works. The cracks appear quietly: a flight log saved as an email attachment that never reaches the master sheet, a certificate that lapses because the reminder sat in a single calendar, a drone grounded because nobody recorded the last service. None of these are flying mistakes — they are ground-system failures, and they are exactly what audits, incidents, and lost contracts trace back to. Spreadsheets also enforce nothing: they let two people edit the same row, they do not flag an expiring licence, and they cannot show an auditor a complete, timestamped trail. Moving fleet management into software replaces "we think it is up to date" with a single source of truth the whole team works from.
What a fleet platform should do
A drone fleet platform should do four jobs well. First, hold a live register of every aircraft and piece of equipment, with service status and accumulated flight hours, so you always know what is available and what is grounded. Second, track every pilot and their certificates, and warn you before a licence or medical expires rather than after. Third, capture every flight — date, location, pilot, aircraft, and outcome — as a structured log you can filter and export, not a folder of PDFs. Fourth, tie it together with role-based access, so operations leaders, safety managers, and pilots each see what they need without changing what they should not. UAV-Planner is built around these four jobs, with a live flight map, mission planning, and pre- and post-flight checklists layered on top.
Built for EASA compliance
Across Europe, national aviation authorities are aligning inspections with the EASA risk-based framework, and insurers increasingly ask for exportable evidence rather than verbal assurance. That raises the bar on documentation: you need to show, on demand, that your pilots were current, your aircraft were serviceable, and your missions were planned and recorded. UAV-Planner keeps that evidence as a by-product of normal operations — every logged flight, certificate, and equipment record is structured and exportable, so preparing for an audit or a client review becomes a filter and a download rather than a week of reconstruction. UAV-Planner supports your compliance process; it does not replace your operational responsibility under the rules of your aviation authority.
Roles, access, and accountability
As a drone operation grows, the question stops being where the data lives and becomes who should see and change it. An operations lead needs the whole picture, a safety manager needs certificates and incident history, and a pilot mainly needs their own missions and equipment. Role-based access lets each of those people work from the same source of truth without disturbing the parts they should not touch. It also creates accountability: when every flight, certificate update, and equipment change is tied to a person and a timestamp, the question of who recorded something and when always has an answer. UAV-Planner uses roles so the right people can act quickly while the record stays trustworthy — which is exactly what an auditor, an insurer, or a new client wants to see when they ask how the operation is run. It also means onboarding a new pilot is a matter of granting access rather than re-explaining where everything lives, and a team member who leaves takes no shared password or private spreadsheet with them.
What you get
- Real-time flight map and mission visibility
- Equipment registration with service status
- Pilot and certification tracking
- CSV export for audits and reporting
Stay audit-ready
Pair fleet oversight with structured compliance records so you can answer regulator and client questions without digging through spreadsheets.
Drone Fleet Management Software
Frequently asked questions
Can I just manage my drone fleet in a spreadsheet?
You can, until the fleet outgrows it. Spreadsheets do not enforce certificate renewals, do not prevent two people overwriting the same log, and cannot produce a complete, timestamped audit trail on demand. Once you run more than a couple of aircraft or pilots, the time spent reconciling spreadsheets — and the risk of a missed expiry — usually outweighs the cost of a platform.
How does UAV-Planner help with EASA compliance?
It keeps the evidence that auditors and insurers ask for as structured, exportable records: pilot certificates and their expiry, aircraft service status, and a complete flight log per mission. When a regulator or client requests documentation, you filter and export rather than reconstruct it. UAV-Planner supports your compliance process but does not replace your responsibilities under the rules of your aviation authority.
What size operation is this built for?
It is built for commercial teams that have outgrown a notebook — typically from a few pilots and aircraft up to larger multi-site fleets. A solo hobby flyer rarely needs it; an operator with crews, clients, and recurring audits usually does.
How hard is it to move off spreadsheets?
You start by registering your aircraft, pilots, and current certificates, then log flights as you fly them. There is no need to back-fill years of history before you get value — the register and expiry tracking pay off immediately, and your audit trail builds from day one.
How is UAV-Planner priced?
UAV-Planner is priced per pilot, so cost scales with your team rather than a fixed enterprise tier. See the pricing page for current plans, or request a demo to talk through your operation.
Who in the team uses a fleet platform day to day?
Operations leads use it to see fleet status and plan work, safety or compliance managers use it to track certificates and pull audit evidence, and pilots use it to view their assignments, equipment, and flight logs. Role-based access means each person sees what they need without changing what they should not, so one record serves the whole team. As the team grows, you adjust who can do what without rebuilding the system around a new hire or a new site.